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Program registration and enrollment are the settings that control how Members discover, access, and join a Program. Program Registration

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Overview

Every Program in a Disco Academy has its own registration and enrollment settings. These settings cover who can see the Program, whether Members can register for it, whether Members need to apply first, how many seats are available, whether a fee is charged, and whether admins and instructors can take the curriculum themselves. Most of the controls live on the Access tab of the Program settings drawer. Pricing lives on a separate Pricing tab and is only available to community-type Academies with monetization turned on.

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Open a Program’s Registration Settings

Visibility is the only registration setting you can configure when you first create a Program. Every other setting becomes available once the Program exists. To open the settings for an existing Program:
  1. Go to Programs in the admin area.
  2. Find the Program in the list.
  3. Click the triple-dot menu on the Program row and select Settings. The Program settings drawer opens.
  4. Click the Access tab to configure visibility, registration status, applications, capacity, Auto-Add, and Learning Mode.
  5. Click the Pricing tab to configure fees. The Pricing tab only appears for community-type Academies with monetization enabled, and paid pricing options require a connected Stripe integration.

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Set Program Visibility

Visibility decides who can find the Program on the Explore page, and reach its registration page. On the Access tab, use the Visibility dropdown to pick one of four options:
  • Public: Anyone on the internet can register through the Program’s registration page.
  • All Members: Any Member of the Academy can register.
  • Private: Only specific Members or groups can register. Selecting Private reveals two multi-select pickers so you can choose member groups, individual Members, or both.
  • Invite Only: The Program is hidden from the Explore page. Members can only join through a direct invitation.
POV: For cohort-based Programs, start with All Members and layer in an application or capacity limit. For internal training or a paid enterprise rollout, use Invite Only and assign Members directly at the time of invite so they skip the registration page entirely.
Anyone who receives an email invitation to a Program will be able to register for it regardless of its visibility setting.

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Set Registration Status

The Registration Status control on the Access tab decides whether new registrations are accepted at all. Pick one of three options:
  • Open: Registration is live. Selecting Open reveals the Application Required toggle.
  • Closed: No new registrations are accepted.
  • Waitlist: The registration page shows that the Program has a waitlist and displays a button that opens an external URL. Selecting Waitlist reveals two fields: Waitlist URL (the external page opened when the button is clicked) and Waitlist CTA Label (the button text shown on the registration page, for example “Join the Waitlist”).
Waitlist is handled off-platform. Once prospective Members land on your external URL, it is up to you to capture their details and bring them back into Disco when registration opens.

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Require an Application

When Registration Status is set to Open, the Application Required toggle appears. Turn it on when you want Members to submit an application and be approved before they gain access to the Program. A question builder appears below the toggle. Use it to add and remove free-text questions. At least one question must remain at all times. If the Program has a fee, the applicant is not charged when they submit the application or when an Admin approves it. After approval, Disco emails them a link to return to registration and complete payment. They are added to the Program only after payment succeeds.

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Set a Capacity Limit

Enable the Capacity toggle on the Access tab to cap the number of Members who can join. When you turn it on, a number input appears with a default of 50. Once the limit is reached, new registrations are blocked. Two groups do not count against the limit: admins assigned directly to the Program, and Members added through Auto-Add.

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Auto-Add All Members

Auto-Add automatically enrolls every current and future Member on a selected membership plan, without requiring them to register. Turn on the Auto-Add All Members toggle on the Access tab and pick the eligible membership plan. When Auto-Add is on, the Registration Status, Applications, and Capacity fields are hidden. They do not apply. A few things to know before enabling this:
  • Auto-Add is not available with Invite Only visibility. If the Program is set to Invite Only, the Auto-Add toggle is hidden.
  • Auto-Add bypasses every other registration control, including any fee. All current and future Members on the chosen plan are enrolled immediately.
  • The action cannot be undone. Confirm your membership plan selection before turning it on.

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Enable Learning Mode

Learning Mode lets admins and instructors take the Program curriculum themselves and have their progress tracked in reports. Enable the Learning Mode toggle on the Access tab. A checkbox appears below: Include admins and instructors in Reports. Turning Learning Mode off removes every admin and instructor completion record from reports. Disco asks for confirmation before saving the change. Enable Learning Mode before admins and instructors start the Program. Turning it on after they have begun does not retroactively record their progress.

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Configure Pricing

The Pricing tab is only available for community-type Academies with monetization turned on. Use it to set whether a Program is free or requires payment. To charge Members, connect a Stripe integration first. If Stripe is not connected, the tab prompts you to set up the integration before you can configure a fee. If your Academy uses custom membership plans, a Membership Plans section appears on the Pricing tab. You can set which plans include access to the Program and, with per-plan pricing, charge a different fee per plan.

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How Members Register

The registration page guides each person through the steps that apply to them:
  1. The Member opens the Program registration page and reviews the Program details. If registration is closed, they are already registered, or they are not eligible for the Program, the page shows that status instead of letting them continue.
  2. If the Program is available on more than one eligible Membership Plan, the Member selects a Membership Plan before signing in or creating an account. If only one Membership Plan is available, Disco selects it automatically.
  3. A new Member chooses an authentication method and creates an account. An existing Disco user signs in or confirms registration with their current account. Program details appear on the first registration step and are hidden on later authentication steps.
  4. If applications are required, the Member answers the application questions and submits them for review. The registration page then shows a pending state until an Admin decides. Once approved, if the applicant still has to complete payment an email with the dependent next step will be sent to them so they can finish registration.
  5. Free registrations complete without checkout. Paid registrations continue to checkout, and new Members will be prompted to set up two-factor authentication before registration finishes if they haven’t already done so.
  6. When registration is complete, it shows a confirmation page if they made a payment, or registered for a Program along with a Membership Plan. The Member can then click a button to open the Program. Otherwise, they are taken directly to the Program dashboard.

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FAQ

Yes. Changing Visibility controls who can find and register for the Program going forward. It does not remove anyone who is already enrolled.
Visibility changes apply to new registrations only. Members who were enrolled before you switched to Invite Only keep their access. To trim the roster, remove existing Members from the Program on the Program’s Members tab, or clone the Program and invite only the people you want.
No. Removing a Member from a Program only unenrolls them from that Program. They keep their access to the rest of the Academy.
Yes, when Application Required is on. The question builder on the Access tab is per-Program, so the questions you add apply only to that Program’s application. This is separate from the Academy-wide onboarding questions in Admin > Members > Onboarding, which apply to every new Member of the Academy.
Yes. Toggle Application Required off to stop new registrants from seeing the application form.
Yes. Publish the Program to enable the Waitlist. Publishing makes the Program findable online, but nothing inside the curriculum is visible to Members until Registration Status is set to Open. You can keep editing the Program while it is on Waitlist.
Use the external page where you want to send prospective Members, for example your own waitlist signup form or landing page. When Registration Status is set to Waitlist, Disco shows a button on the Program registration page and opens this URL when someone clicks it.
Yes. When you assign a Member directly to the Program at the time of invite (through Email Invite or CSV Bulk Import), they bypass registration, the payment page, capacity limits, and applications entirely. Set the Program to Invite Only, include the Program in the invite, and Members log in and land directly inside the Program.
The limit only blocks new registrations going forward. It does not remove anyone who is already enrolled, even if the current Member count is above the new limit.
No. Admins assigned directly to the Program and Members added through Auto-Add do not count toward the Capacity limit.
Invite Only Programs do not use public registration. Members come in through direct invites, which bypass application review and capacity limits. If you need application review, use Public, All Members, or Private visibility instead.
Applicants are not charged when they submit an application or when an Admin approves it. After approval, Disco emails the applicant a link to return to registration and complete checkout. They are charged and added to the Program only after payment succeeds.
Turning Learning Mode off removes every admin and instructor completion record from reports. Disco asks you to confirm before saving the change, so you can back out if that is not what you want.
No. Learning Mode only tracks progress from the moment it is enabled. Any curriculum progress admins or instructors made before the toggle was turned on is not backfilled.
Programs need to be linked to at least one membership plan so Disco knows which Members are eligible. Link the Program to a membership plan (the default Free plan works for most setups), and the error resolves. Invite Only still hides the Program from Explore and blocks uninvited Members from registering.
Only the Waitlist CTA label is customizable today, through the Waitlist CTA Label field that appears when Registration Status is set to Waitlist.
Not directly through Auto-Add. Use an automation: trigger When Member Joins a Group, then the Add to Program action for each Program you want to enroll them in. Set the target Programs to Invite Only so nobody outside the group can find them.
No. You must manually close the Program Registration Status.
Members added prior will still keep their access.